Entrusit case study · Finance & operationsSmart Scan — AI document processing into the ERP
Supplier invoices, receipts and bank statements read, checked and posted — no re-keying.
Nord Supply Co.
Supplier invoice
INV-2026-0412
12 Jul 2026
Extracted data
The problem
Finance teams were typing supplier invoices into the ERP line by line: supplier, VAT ID, dates, every item and every VAT rate. It was slow, and a single mistyped number only surfaced at month-end.
What we built
An extraction engine that reads PDFs, scans and phone photos (including iPhone HEIC), returns every field and line item with a confidence score, and hands the result to the ERP as a draft purchase ready for review.
How it works
- 1Drop a file into the document inbox, or send a whole batch at once.
- 2The engine classifies the document type and extracts header fields, line items and VAT per rate.
- 3An arithmetic check verifies lines against totals; if they don't add up, a stronger model re-reads the document.
- 4Low-confidence fields are highlighted; a person approves and the purchase is posted.
Highlights
- Reads PDFs, scans and phone photos
- Duplicate uploads detected by file fingerprint
- Falls back between extraction providers if one is down
Stack & integrations
- Claude (Anthropic API)
- Mindee OCR
- Laravel queues
- Pusher live updates
- S3-compatible storage
Security & your data
How we handle your data
- NDA before the first call
- Least privilege, read-only by default
- Humans approve sensitive actions
- You own the code and the data
- Your accounts and infrastructure
- GDPR and Macedonian data protection law
Entrusit · info@entrusit.com · +389 77 761 248 · entrusit.com
https://entrusit.com/work/smart-scan/
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